Circuit Court Record Room

An automated index retrieval system is available for public use at the Circuit Court Record Room, which houses hard copies and / or digital images of all land instruments. Permanent land and court records are available from February 1, 1961, (the year that the City of Colonial Heights incorporated) to present. Records prior to this date can be researched in Chesterfield County, Virginia.

Location & Hours

The Record Room is located at 550 Boulevard and is open to the public Monday through Friday from 8:00 am to 4:00 pm.

Legal Advice / Title Searches

Circuit Court Clerk's Office personnel are available to assist patrons in utilizing all resources in the Record Room. However, personnel are prohibited by law from giving legal advice and are unable to perform title searches. Should you require a title search or legal advice, you are encouraged to contact an attorney, title insurance company, or both.

Information Not Provided by Phone

/ Email

Recording information pertaining to land transactions, judgments, financing statements, etc. is not provided via phone or email. Customers in need of this information are encouraged to visit the Office or send a written request for copies.

Copies of Public Records

Copies of public records are available for 50 cents per page. A certified copy is available for an additional $2 per document. Please note that copy fees must be collected in advance. Written requests for copies are accepted, provided that payment is enclosed. To confirm the length of a document, please contact the Circuit Court Clerk's Office at (804) 520-9364.

Written Requests

When sending in a written request for copies, you must include a self-addressed, stamped envelope and all applicable details regarding the documents to be copied, such as grantor / grantee names, type of document, recording date, book and page number, etc. Mail copy requests to:
Circuit Court Clerk's Office
550 Boulevard
P.O. Box 3401
Colonial Heights, VA 23834

Payment

Payment may be made by cash, check, or money order payable to the Circuit Court Clerk. Debit and credit cards are not accepted.

Secure Remote Access to Land Records

Pursuant to Virginia law, the Circuit Court Clerk makes land records available via a Secure Remote Access (SRA) website. Access to the SRA website is granted to subscribers with a valid user name and password. Access is provided by subscription only, and an annual fee must be paid in advance.